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Call for Papers and Workshop Proposals
Fourth Annual Knowledge, Archives and Records Management Conference
Venue: Port Elizabeth, Eastern Cape
Date: May 2010
Theme: A Decade of 21st Century Knowledge, Archives and Records Management
Poussiere d'etoiles (Pd'e) will be hosting the Fourth Annual Knowledge,
Archives and Records Management Conference (KARM 2010) in Port Elizabeth,
Eastern Cape during May 2010.
Proposals are invited for papers and workshops from professionals and
workers in the knowledge, archives and records management field. Papers and
workshops must address topics related to the field. Papers related to the
theme will receive preference. Workshops need not be related to the theme.
Paper proposals will be selected for their originality, timeliness as well
as topics requested by delegates in previous conferences. A balance will be
sought between knowledge management, records management and archival
management. Workshop proposals will be selected based on training needs in
the industry as well as those expressed by delegates in previous
conferences. Workshops addressing entry-level training needs, as well as
those addressing advanced training needs will be considered.
Paper topics requested by past delegates
- Competitive Intelligence
- KM: case studies
- Business continuity plans
- Electronic record management
- Electronic record management systems
- Records auditing
- Knowledge management solutions
- KM for new managers
- Document and records management for new managers
- Project management
- Handling and care of records
- Preservation of Records
- Records management legislation
- Relevance of records management to knowledge
management
- Records management in the public sector
Workshop topics requested by past delegates
- KM: Auditing and mapping
- Records auditing
- Competitive intelligence
- Appraisal of records
- Developing KM Policy
- How to create institutional file plans
- Project Management
- Electronic records management
Proposals must be emailed to esther@pdesa.co.za in MSWord format. At least
one of the paper's authors must undertake to present the paper during the
conference.
Proposals must include the following information:
Papers
Title of paper
Name of presenter/s
Abstract (maximum ½ page or 150 words)
Brief statement of experience and expertise related to the theme of the
conference and the topic of the paper (maximum ½ page or 150 words)
Contact information of each presenter (email, fax, tel., cell, postal
address)
Workshops
Title of workshop
Name of presenter/s
Aim of workshop
Target audience
Learning assumed to be in place (prior skills/ training/ education of target
audience)
Detailed outline of contents of workshop (headings and sub-headings)
Outline of practical exercises that delegates must complete
Time slots for coverage of content (maximum six contact hours, excluding
teas and lunch presented in one day)
Training outcomes
Brief statement of experience and expertise related to the workshop (maximum
½ page or 150 words per trainer)
List of previous conferences/ occasions during which workshop was presented
Contact information of each trainer (email, fax, tel., cell, postal address)
Deadlines
18 September 2009: Deadline for submission of proposals
18 October 2009: Notification of acceptance of proposals
31 January 2010: Submission of PowerPoint presentations by speakers (slides
to be used during presentation) and trainers (outlining workshop contents)
to the organisers via email.
Email proposals to: esther@pdesa.co.za
SPEAKER POLICY
Presentations
Keynote speakers are expected to deliver a 45-minute address to open the
conference. Keynote speakers must respond to questions related to their
paper for at least 15 minutes after their presentations. Keynote speakers
must be available for the entire session during which their papers will be
presented. Sessions usually last for two hours.
All other speakers are expected to deliver a 30-minute address and answer
questions for 15 minutes after their presentations. Speakers must be
available for the entire session during which their papers will be
presented. Sessions usually last for two hours.
Proposals
Proposals must be approved by the organisers.
PowerPoint Presentations
Presentations must be emailed by the due date. No late submissions will be
accepted. Any speaker who fails to adhere to deadlines will automatically be
removed from the programme. Along with presentations, speakers must provide
information on equipment that will be required for their presentation. The
organisers will inform speakers if equipment requested will be available or
not.
Honorariums (Please note that we have adapted our honorariums to keep
registration fees lower)
Keynote speakers receive an honorarium of R500 per one-hour session (45
minutes of presentation and 15 minutes of questions). All other speakers
receive an honorarium of R250 per 45 minute session (30 minutes of
presentation and 15 minutes of questions). For papers with multiple
authors, the organisers will only award an honorarium to one presenter.
Honorariums will be paid within sixty days after the delivery of the paper
(please note that no payments will be made at the conference).
TRAINER POLICY
Workshops
Trainers are expected to offer a workshop of maximum six contact hours,
excluding tea and lunch breaks, presented in one day.
Proposals
Proposals must be approved by the organisers.
PowerPoint Presentations
Presentations must be emailed by the due date. No late submissions will be
accepted. Any trainer who fails to adhere to deadlines will automatically be
removed from the programme. Along with presentations, trainers must provide
information on equipment that will be required for their presentation. The
organisers will inform trainers if equipment requested will be available or
not.
Training Material
Trainers must provide a training manual to delegates. Trainers are
responsible for preparing and duplicating all training material. Trainers
must prepare sufficient manuals for the maximum amount of delegates they
have agreed to accommodate. The lay-out of the front cover of the manual
which must contain the conference name will be supplied by the organisers.
Honorariums
Trainers receive an honorarium of R500 per delegate who registers for their
workshop (includes VAT). For workshops with multiple trainers, the
organisers will only award an honorarium to one presenter. Honorariums will
be paid within sixty days after the delivery of the workshop (please note
that no payments will be made at the conference). A minimum of 10 delegates
must register for the workshop to be offered. Trainers must agree to allow
one bursary recipient to attend their workshop for free. Trainers must be
willing to accommodate a minimum of 20 delegates. Trainers will be allowed
to accept a maximum of 30 delegates in their workshops.
OTHER POLICIES:
Travel, Accommodation and meals
Speakers and trainers based within a 200 km radius of the conference venue
will not be reimbursed for subsistence and travel. The Organisers will make
travel, accommodation and meal arrangements for all other speakers and
trainers. The organisers will decide which speakers and trainers qualify
for travel, accommodation and meal cover. Where papers have multiple
authors, the organisers will only cover costs of one presenter/ trainer.
Qualifying speakers/ trainers will be expected to arrive the day before
their presentation and depart on the day of their presentation (i.e. one
night of accommodation).
CONFERENCE ATTENDANCE
The organisers will cover the main speaker's/ trainer's costs for one day of
conference attendance, i.e. the day on which speakers/ trainers present
their papers/ workshops. Any speaker/ trainer who intend to attend the
entire conference must pay their own registration on these days. Speakers/
trainers who fail to register for extra days will have the conference
registration fee deducted from their honorariums.
REGISTRATION
Speakers/ trainers are expected to complete the speaker/ trainer
registration form which will be provided by the organisers.
FLIGHT CHANGES
Flight bookings will be made according to the information provided by the
speaker/ trainer on the registration form. Flight confirmations will be
sent to speakers. Any costs related to flight changes after flight
confirmation, such as departure and arrival dates and times will be for
speakers'/ trainers' own accounts and will be deducted from the honorarium.
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